Document Scanning Survey

Document Scanning Survey

Company:		State:
Name:		Email:
Title:		Phone:

Describe the documents you want to capture (i.e. "Signature files", "Contracts", "Specifications", Engineering Drawings etc.):

What department is in charge of these documents?

Questions About Small Format Documents

Approximately how many SMALL FORMAT documents do you have to scan?

Scanning resolution required?

What is the typical size of the pages to be captured? If different sizes, what percentage of each?

8 1/2" x 11"

8 1/2" x 14"

11" x 17"

How are the documents stored currently?

Shelves

Boxes

File Cabinets

Estimate the average quality of the documents:

What is the approximate percentage of duplex (print on both sides) pages?

The estimated average number
of pages per folder (document) is:

Pages

If color images are required in color, please enter estimated percentage of total:

If photographs are required in grayscale (photomode), please enter estimated percentage of total:

Do documents need to be rebound (restapled, clips, rubber band or binder)?

An "index field" is any data related to a document, that would be used to retrieve that document. Please indicate which fields you would like to use and the approximate lengths (in characters/digits) of main index fields:

Index Name1	Length	Keystrokes
Index Name2	Length	Keystrokes
Index Name3	Length	Keystrokes
Index Name4	Length	Keystrokes
Index Name5	Length	Keystrokes

Please explain the degree of difficulty in locating the above indexes off your documents, i.e. "easy, always on first page", "easy, on folder's label", "tricky, it may be anywhere on the document", etc.:

Questions About Large Format Documents

Approximately how many LARGE FORMAT (or other engineering type drawings) do you have?

Scanning resolution required?

What is the typical size of the drawings to be captured? If different sizes, what percentage of each?

A-Size

B-Size

C-Size

D-Size

E-Size

Oversized (longer than 48"):

What type of media are the LARGE FORMAT documents on? If different, approximately what percentage of each type?

Paper

Mylar

Velum

Sepia

Other

How are the documents stored currently?

Flat Files

Hanging Files

Rolled

Estimate the average quality of the documents:

Indexing schema (What document fields need to be captured i.e. title, drawing number, revision number, etc) and the approximate length (in characters/digits) of main index fields:

Index Name1	Length	Keystrokes
Index Name2	Length	Keystrokes
Index Name3	Length	Keystrokes
Index Name4	Length	Keystrokes
Index Name5	Length	Keystrokes

Questions About Aperture Cards

How many aperture cards do you have?

Scanning resolution required?

Hollerith data punched on all cards?

If not all cards are have hollerith what percentage do?

Does hollerith code indicate sheet size?

Is hollerith “size” punch in consistent location?

In project, are there different hollerith punch schema?

Reduction factors consistent per size?

Questions About Aperture Cards

9. The budget for the project has been approved?

10. You expect to start the project in about

Months.

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